New Features

General

• User name and Entry Mode: The name of the current user and the entry mode used are now displayed in the status bar, at the bottom of the main window.

  

General Ledger

• Year-end - Transfer Activity Balances: When closing a fiscal year, the balance of activities can now be transferred in order to accumulate these data in the new fiscal year.

  

  Three options are available:

  • No transfer: The balances of activities are reset to zero.
  • For all accounts: The balances of activities are transferred for all accounts.
  • For balance sheet accounts: The balances of activities are transferred for the balance sheet accounts and are reset to zero for the income and expenses accounts.

Inventory

• Product file - Attachments: Files can be added to a Product file, such as a picture, a note or a technical file. There is no size limit and all types of file are allowed (.doc, .xls, .txt, .jpg, etc.).

  In the Product file toolbar, click the button in the toolbar to display the Attachments window.

  

  • opens the selected file.
  • displays the Open window in order to attach a file.
  • deletes the selected file.

  In the product file, the number of attachments is indicated on the button.

• Status of Purchases: In the purchase file, the receiving status and invoicing status are now indicated in the pink band.

  

  • In the list of purchases, two columns have been added to display the purchase status and invoicing status of the purchases.

    

  • A filter can be applied by selecting a purchase status or an invoicing status in the appropriate drop-down list.

    

  • The list displays the purchases that meet the selected statuses.
• Inventory Adjustment: In the adjustment window, the Adjustment Date field has been added.

  

  • When making an inventory adjustment, the specific date on which the change was made can be entered in order to obtain the actual value of the inventory on the specified date.
• Invoicing a purchase in several transactions: One or more supplier invoices can now be entered from a purchase based on receipts of goods.

  

  Two invoicing options are available:

  • Use the Total Purchase: Used to invoice all quantities included in the purchase, whether they are received or not, in cases where the supplier issues a single invoice for the total purchase.
  • Use Quantities Received, but not Invoiced: Used to invoice quantities as they are received, in cases where the supplier issues an invoice each time quantities are delivered.

  In the Purchase window toolbar, the Invoice the purchase button is displayed in the Invoiced Purchase Detail window.

  

  In the invoice lines, the quantities invoiced correspond to the previously selected option: either the total purchase or the quantities received, but not invoiced.

  • Simply enter the Number of the supplier invoice and click Save. A supplier invoice is then generated and added to the list of supplier transactions to be posted in the general ledger.

  In the list of Purchases, the Invoiced Purchase Details tab displays the list of purchases that have been billed from a Purchase.

  

  • Simply double-click the appropriate purchase to display the detail.

    

  • To view the supplier invoice associated with the invoiced purchase, simply click the Supplier Invoice link.

Accounts Payable

• Payment Statement: In the Print Options for the Payment Statement, two new options are available in order to print references on the statement.

  

  • Payment Reference: Prints the text entered in the Reference field when entering the payment or payment on hold.
  • Transaction Reference: Prints the text entered in the Reference field when entering an invoice. Note: If the invoice is generated from a purchase, the purchase number is also printed.

    

    In the statement, the references are printed on the second line of the transaction, in the Payment Mode and Transaction columns.

Improvements

Backup copies

• Automatic backup: If errors occur during an automatic backup, a message is displayed when the user connects to Acomba X in order to advise the user that the last automatic backup failed. The errors that are produced are also indicated in the message.

Configuration

• Rights Management: The rights assigned to a role are now applied automatically to all companies to which this role is associated.
• Rights Management: Restoring a company's backup and startup are no longer limited to the Admin. role. The Restore a backup and Launch a company rights can now be assigned to all roles defined in User Management.

  

General Ledger

• Accounting Per Date: When the entry mode is Per Date, if the date entered in the transaction does not correspond to a period of the current fiscal year, the following message is displayed.

  

  In this message, the No longer request checkbox has been removed so that users are always advised when they attempt to enter a transaction in a fiscal year other than the current one.

Invoicing

• Transactions list: In the list of transactions, an Invoice No. column can now be added.

  

  Therefore, when the order or open order is fully or partially invoiced, the invoice numbers are displayed in this column.

  

• Order and Open Order: When entering an order or an open order, if the credit line defined in the customer file is Upon Verification, the Credit Authorization table is displayed in the following cases:
  • The customer’s credit limit is exceeded.
  • The customer has a balance in arrears.

    

    This window is used to view the customer’s credit status to authorize or refuse the current transaction.

Inventory

• Inventory Change report: To rapidly view the variation in product quantities, the Inventory Change report can now be generated in Summary form.

  

  For each product, the Summary displays the following quantities: Initial, Invoiced, Purchased, Adjusted and Final.

Accounts Payable

• Cheque: In the Print Options for the accounts payable cheque format, the Customer Number field has been added so that this number can be printed on the cheque stub and the second stub.

  

  • Click the Edit button of the Cheque Stub or Second Stub to access the Report Designer to select the customer number field (ClientNumber) in the Field List.
  • The Customer Number in the Accounts Payable file > Record tab is printed in the appropriate places on the cheque.

Corrections

General

• Telephone field: In some cases, the telephone number was not fully displayed in certain files (e.g. customer, supplier, address, etc.). A correction has been made.

General Ledger

• Balance Sheet: When producing the Balance Sheet report with the Enable Aliases option, in some cases the amounts did not balance. A correction has been made.

Invoicing

• Product specification: In the Invoicing window, when a product was entered manually in the Product column, in some cases, the features related to this product were not displayed in the Specification column. A correction has been made.
• Partially invoiced order: A non-invoiced product in a partially invoiced order can now be deleted.
• Serial numbers on the invoice: When printing an invoice in a customized format, the serial numbers print properly in the Description column, below the product description.

Inventory

• Inventory value: When producing the Inventory Value report with the Include Items option, in some cases the following message could be displayed: “The report does not contain any data.” A correction has been made.

Accounts Payable

• Payment Statement: The payment statement sent by email is in English if the language defined in the supplier file is English.