New features

General

• Navigation panel: A navigation panel has been added to the main window to help the user move between active windows. A single click on the vertical Active Windows band displays the panel to view all windows that are open in the application.
• The navigation panel can be placed on the left or right side of the screen by clicking the left arrow ← or the right arrow →.
  

• The panel displays four types of window:

  File/transaction

  List

  Report configuration

  Report

• The user can close the windows one by one or Close all windows at the same time.
• The button is used to automatically mask the navigation component after consultation.
• The button is used to leave the panel displayed at all times.

Company

• Company Initialization - Launch Modules: The procedure has been improved to make it easier to launch a company. Users can now launch and configure their choice of modules during the company initialization.
  
• Company Initialization - Tax creation wizard: When launching a company, a wizard allows the user to select and define the taxes used by the company. The wizard facilitates the creation of taxes and tax groups.
  

Accounts Receivable

• Discount on credit: When receiving a customer payment, a credit can now be applied manually to a discount.

• Receipt of payment on slip: For a receipt or receipt-AR payment, a payment receipt can be printed on a slip. The option must be defined in the Accounts Receivable configuration window.
  

  The slip print options are as follows:

  • Do not print: The slip is not printed when the receipt is entered.
  • Print: The slip is printed automatically when the receipt is entered.
  • Confirm: The user must confirm printing of the slip when the receipt is entered.

Accounts Receivable and Accounts Payable

• Terms of Payment: The Payment Schedule has been added to the types of terms of payment in the Accounts Receivable and Accounts Payable modules. This type of term of payment is used to distribute the total amount over several payments and define the date of each payment.

  • Equal Payments: If this box is checked, the total to pay is divided into equal amounts according to the number of payments defined in the schedule.
  • Dates generated based on number of days: If this box is checked, the system takes into account the invoicing date and the number of days defined between payments to determine the payment dates.
    

Inventory

• Product file – Photos tab: The Photos tab has been added to the Product Under this tab, several photos can be added in GIF, BMP or JPG format. The maximum photo size is 150 KB.
  

  • To add or delete a photo, click the or  
  • To define a default photo, select the photo and check the Default The photo is identified by a green check mark.

Improvements

Migration

• Managing customers with transactions in foreign currencies: During migration, customers who have transactions in more than one currency are duplicated. A message is displayed to advise the user. The currency code is added at the end of the customer number (e.g. 10302(USD)). This improvement has been made in order to efficiently manage exchange rates in the new transactions that will be created using Acomba X.

General Ledger

• List of Accounts with Transactions report: In this report, the presentation of information has been optimized in order to reduce the number of pages to print.
• Detailed List of Transactions report: In this report, the presentation of information has been optimized in order to reduce the number of pages to print. The Compact List option has also been improved.
• List of Transactions window: In this window, the Amount column displays the total of each accounting entry, adjusting entry and opening entry transaction.

Accounts Receivable

• Default Customer file: When creating or modifying the Default Customer file, it is not necessary to enter a sales representative and a territory even if the Mandatory Entry of Sales Rep. and Mandatory Entry of Territory options are checked in the Accounts Receivable configuration window.
• Account Statement: In the Print Options, options have been added to the Basic Format of the account statement. Therefore, the user can now choose to print or not print the column headers and background colour on the paper copy. Moreover, it is now also possible to add a logo in the report. The logo is displayed on the paper and electronic copy.
  

Invoicing

• Navigating in files: In the Invoicing module file windows, the navigation buttons respect the display order defined in the related list. For example, if the data in the Transactions list are displayed by date, navigating in the Invoicing window will be determined based on dates.
  
• File Information: In the transactions, the button displays the File Information window which indicates the name of the user who created the file and the creation date.

• Discount - Adjustment product: When the Discount Equivalent to Taxes or Set Total Invoice at option is applied, if the adjustment product is not defined, the Invoicing configuration window is displayed to allow the user to define the adjustment product.

  Moreover, if a message is displayed to advise the user that the amount is lower than the cost price, the user can choose to continue or modify the amount.

• Delivery Slip and Delivery Slips report: The serial number and product features are now printed on the delivery slip and the Delivery Slips

Invoicing and Inventory

• Ship to: In the invoice, order, open order, quotation and purchase, Ship to tab, double-clicking the Last Name field displays the list of contacts to select the individual or company to whom the goods are to be shipped. The information for the selected contact is displayed in the appropriate fields. If the Same Address as Invoicing option is selected, these fields are read-only.
  

Inventory

• Receipt of Goods - Selecting Purchases of Supplier: When receiving goods, purchases can now be filtered according to their status in the selecting purchases of supplier window. The possible statuses are: Received in full, Partially received and Not received.
  
• Inventory Counts: The width of columns in the window can now be expanded or reduced. The configuration is retained when the window is reopened.
• Inventory Change report: Optimization of report production.
• Inventory Analysis report: Addition of the Range of Dates (Quantity Sold) This option is used to define a range of dates to obtain the quantity sold per product between the two specified dates. Based on the quantities sold, the buyer can determine the quantities to buy for each product.
  

Accounts Payable

• Supplier Invoice - Selecting Purchases to be Invoiced: Improvements have been made to the selection of purchases when entering a supplier invoice.
  

  • Rapid display of the select purchase window when the user clicks the button.
  • Addition of a check box in the heading to select all purchases contained in the list.
  • Addition of a filter to define a range of dates in order to display the purchases between these dates only.

Corrections

General

• Backup Copy: When making a backup copy of a company from the Configuration menu > Backup and Restore, the existing BAX file can be replaced.
• Calculator: More than two decimals can now be used with the calculator in transactions and reports.
• Transferring data to another reader: When transferring data to another reader, a warning message is displayed if the destination reader does not have the available space.

General Ledger

• Backup copy for accountant: The backup copy process has been optimized when sending data to the accountant.
• Modify/delete an entry: An accounting entry from a previous fiscal year can now be modified or deleted in the Per Date in Real Time entry mode.
• Entry - Display order of accounts: When an entry is modified or created from a template entry, the system respects the display order of accounts.
• List of transactions - Detailed report: In this report, the description of the account matches the account number.

Accounts Receivable

• Aged Trial Balance report: In this report, drilling (double-clicking an amount) works properly and displays the Customer Statement or the Aged Trial Balance Detail, as the case may be.
• Receipt-AR Payment: When receiving two payments for two different customers, the activity of the first payment is no longer displayed in the receipt of the second payment.

Invoicing

• Payment methods in an invoice: When an invoice is modified after the amount to pay is distributed over more than one payment method, these payment methods are now retained.
• Saving an invoice: When saving an invoice, in certain cases a message was displayed indicating that the total payments must be equal to the amount of the transaction. A correction has been made.
• Penalty on order: When a penalty was applied to an order, the adjusting entry generated in the Accounts Receivable auxiliary did not display the appropriate values for the amount of the sale and taxes. A correction has been made.
• Delivery Slips report: In certain cases, a message was displayed when generating the report. A correction has been made.
• Invoicing an order: When invoicing an order containing Kit type products, a message could be displayed in some cases. A correction has been made. When a product is used in an order, open order, quotation, purchase or format, the type of product cannot be changed to Kit.
• Reversing an invoice: When reversing an invoice, the system applies the same cost price as that of the initial invoice.
• Invoice in foreign currency: When invoicing, the profit is calculated using the cost price of the foreign currency used in the invoice.
• Delivery Slip: The location of the product is indicated correctly on the delivery slip.
• Import data from format : When importing data from a format in the Invoicing window, the product categories match those of the format.
• Daily Sales report: The sum of the products in a same category corresponds to the total for the category.
• Invoicing: In the Invoicing window, when the quantity is modified in an invoicing line containing an activity, the activity remains displayed.
• Invoicing an Open Order: When invoicing an open order, a message could be displayed when saving the invoice. A correction has been made.
• Invoice - Customized Format: In the format, if the column (for quantity invoiced) was placed first in the column customization, the quantity displayed in the invoice contained five decimals. A correction has been made.
• Invoicing a Kit type product: When invoicing a Kit type product containing two items, a message could be displayed. A correction has been made.
• Invoicing an order with deposit: When invoicing an order, in some cases the deposit was not taken into account in the invoice. A correction has been made.
• Invoicing: In certain cases, an invoice that came from an order could not be saved. A correction has been made.
• Invoicing: When importing a format, if a description is modified, it is printed correctly on the invoice.
• Invoicing: When an order is converted into an invoice using the Invoice Current Transaction button , the Invoicing: Invoice is displayed correctly.
• Invoicing: When an order with a deposit in US currency was invoiced, a message was displayed and the invoice could not be saved. A correction has been made.

Inventory

• Receipt of Goods: If the Activate Accounting Inventory option is not selected in the Inventory configuration window, non-inventoried products can now be received.
• Navigation in the Product file: In the Product file, navigation using the arrows did not work properly in certain cases. A correction has been made.
• Product: In a specific case, a product file could not be deleted. A correction has been made.
• Segmenting a Product: Product segmentation can be deactivated if the quantities of the items are at zero. If not, a message is displayed to advise the user that the quantities must be reset to zero before segmentation can be deactivated.
• Inventory Value report: A message could be displayed when generating this report with the Sort by Supplier A correction has been made.
• Price Adjustment: When adjusting a price, a message could be displayed indicating that one or more exchange rates were missing, even if the Management of Prices in Several Currencies option was not activated in the Inventory - Price configuration window. A correction has been made.
• Default Product (DEF) file: When creating a product using the Default Product file, in some cases, the data was not transferred into the new file. A correction has been made.

Accounts Payable

• Supplier Invoice – Selecting Purchases to be Invoiced: When selecting purchases to invoice , if the Use Quantities Received but not Invoiced option was selected, a message could be displayed. A correction has been made.
• Supplier Invoice: When entering a supplier invoice with immediate payment, in a specific case, the payment may not have been saved. A correction has been made.
• Supplier invoice: When a supplier invoice was modified and the term of payment was deleted, a message was displayed indicating that the deletion could not be made. A correction has been made.
• Default Supplier (DEF) file: When creating a default supplier file, if the payment method selected is Direct Deposit, it is no longer necessary to enter the information about the Bank on the Direct Deposit tab, since this data is specific to each supplier.

Auxiliaries - Deposit Slip

• Slip detail: In the list of Deposit Slips, the amount indicated in the Total column did not correspond to the total displayed in the Deposit Slip, Details A correction has been made.

Excel Report Generator

• Excel Report Generator: A communication problem between Acomba X and Office 2016 and Office 365 prevented the Excel Report Generator from working properly. A workaround has been implemented in order to allow for communications with these versions of Office. To learn more, please contact Technical Support at 1 800 862-5922.